Pratt Institute Libraries - Dev

Course Reserves


Reserve Request Forms
General Information
When to Place Reserve Requests
Amount of Items Allowed on Reserve
What Can Be Placed on Regular Reserve
     Pratt Institute Libraries Books
     Personal Copies of Books
What Can Be Placed on Electronic Reserve
     Journal Articles and Book Chapters
Materials which Require Copyright Permission
What Cannot Be Placed on Reserve
Instructions for Submitting Reserve Items
Reserve Carrels
Removing Reserves
How to Find Reserve Items in the Library Catalog
Copyright Guidelines Summary
Contacts for Course Reserves


PrattCat -- Search for Reserves
Locations & Maps


Reserve Request Forms


General Information

The Libraries’ goal in providing reserve services is to support instructors teaching activities by gathering the required readings of a course in one place for student access. Reserve books circulate for 2 hours at a time in the library, allowing many students to have access to the items. Articles and book chapters are scanned and made available to students electronically allowing 24-7 access to them from on or off campus.


How to Place Reserve Requests

Requests cannot be processed with incomplete information. Remember to include a citation complete with the item’s call number in the Pratt Institute Libraries collection. All citation information can be found on the library’s catalog. Examples:

Book: Gruber, Terry deRoy. Working Cats. New York: Lippincott, c1979. 779 G8855 W926 1979, Brooklyn Stacks.

Book chapter: Morris, Desmond. “Satanic Cats.” Cats in Art. London: Reaktion Books, 2017, pp. 41-52. 704.9432 M875, Brooklyn Stacks.


Article: Bailey, Martin. “Monet’s Cat Returns Home.” Art Newspaper, vol. 27, no. 303, July 2018, pp. 1.

When to Place Reserve Requests

Reserve requests must be submitted at least two weeks before they are needed by your students. All reserve requests must be submitted within the first six weeks of the semester.

Reserves are processed on a first come, first serve basis and we cannot guarantee last-minute requests will be completed before readings are assigned.


Reserve request forms need to be submitted each semester an instructor wants item(s) on reserve

It is the instructor's responsibility to make reserve requests each semester they wish to have item(s) on reserve.

All reserve requests are processed in the order in which they are received.



Amount of Items Allowed on Reserve

  • Due to space constraints and staffing issues, instructors are permitted to place 40 items on reserve per reserve course.
  • If an instructor feels they need to place more items, within reason, than the current limit, they should speak to the reserve staff to see if an exception can be made.



What Can Be Placed on Regular Reserve?


Pratt Institute Libraries Books

  • In general, circulating books owned by the Pratt Libraries may be placed on reserve.
  • For a title or edition not owned by the Pratt Libraries, instructors may request the library purchase the item.
    • To request a purchase please use the Suggest a Purchase form.
    • Note on the form the request is for reserve.
    • Orders may take six to eight weeks to arrive; please allow sufficient time for processing.


Personal Copies of Books

  • Instructors' personal copies of books may be placed on reserve.
  • Personal copies will be marked and bar-coded for use with the Library's circulation system.
  • The Library cannot assume liability for personal copies which are stolen or mutilated.
  • All personal items will be removed from reserves at the end of each semester.
  • Instructors are responsible for retrieving personal copies from the library in a timely manner.
  • Publishers’ review copies cannot be placed on reserve



What Can Be Placed on Electronic Reserve?

Pratt Institute Libraries is now providing e-reserves. Electronic Reserve procedures at the Pratt Institute Libraries for materials protected by copyright rely on the fair use section of the Copyright Act of 1976. Section 107 of the Copyright Act identifies four factors in determining fair use:

  • The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit education purposes;
  • The nature of the copyrighted work;
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  • The effect of the use upon the potential market for or value of the copyrighted work.

Journal Articles and Book Chapters

  • Articles are scanned and made available online via the library catalog PrattCat reserves' tab.
  • Links to full-text articles available via Pratt Libraries database pages are made available via the library catalog PrattCat reserves' tab (as permitted by database contracts).
  • Book chapters are scanned and made available online via the library catalog PrattCat reserves' tab.
  • Complete books will not be scanned into e-reserves.
  • Articles obtained via ILL will not be scanned into e-reserves.
  • Access to these e-reserves are limited to registered Pratt students and require login authentication from off campus via Pratt’s OneKey system.
  • Instructors are responsible for copyright compliance and need to obtain copyright permissions for items which do not fall under the Fair Use.
  • Instructors can request copyright permission from the Copyright Clearance Center (CCC) by going to the CCC website.



Materials which Require Copyright Permission

Materials which require copyright permission are:

  • A journal article, magazine article or book chapter intended for use for more than one semester.
  • Multiple chapters from a single book or multiple articles from a single journal or magazine.
  • 10% or more of a book needed for more than one semester.
  • Scan of an out of print book for reserve.
  • Student work:
    • The Family Educational Rights and Privacy Act of 1974 protect students’ work.
    • All student papers, projects, video presentations, etc. must be submitted with a signed Student Copyright PDF Form.
    • These forms are also available at the circulation desks at both libraries.



What Cannot Be Placed on Reserve

  • Reference books
  • Bound journals/serials
  • Entire issues of a journal
  • Special collection books
  • Closed stacks books
  • Rare books
  • Publishers’ review copies
  • ILL books
  • ILL articles
  • Books from other libraries



Instructions for Submitting Reserve Items

If you are wanting to place article(s) and/or book chapters on reserve you should provide clean, white, single-sided, 8 1/2 x 11 inch collated and unstapled photocopies along with the completed reserve form or you can also scan them and email the PDF to us along with the reserve form information.

Please note that if you send us a scan of a book chapter to please include a scan of the book's title page. This is for copyright reasons.

Brooklyn Campus:

  • For articles from the Pratt Library Brooklyn campus’ bound journals and/or chapters from books which cannot leave the Library, reserve staff will make the photocopies (as long as their full citations are provided).

Manhattan Campus:

  • Authorized individuals may remove materials from the library to make photocopies.

The Libraries maintain the right to deny placement into e-reserves any material it judges is beyond the boundaries of "fair use."



Reserve Carrels

  • The Pratt Institute Library, Brooklyn campus, has four carrels on the 1st floor, reserved for graduate seminar classes of fewer than 20 students.
  • Carrels will be provided to faculty on a first come, first served basis.
  • The purpose of the carrels is to allow students to look at a variety of material at one time, instead of being restricted to the two-book limit of Reserves.
  • These materials do not leave the Library, but because they are sitting on open carrels, the Library cannot guarantee that the materials will be immediately re-shelved on the appropriate carrel.
  • The Library strongly recommends that you place books essential to your course on Reserve, rather than in a carrel—this will ensure that such books are always available to your students in a timely manner.

Faculty need to provide the library reserve staff with a list of titles and call numbers of the items that they would like assigned to a carrel. As long as the book is a stacks book and not required for another class’ reserve readings, it will be processed for the assigned carrel.

Email the Brooklyn Reserves Staff for more information.

Note: Instructors may put personal material in a carrel, but the Libraries cannot be held responsible for instructors’ personal property.



Removing Reserves

  • All Reserve materials are removed at the end of each semester.
  • They are removed from the library catalog PrattCat and returned to their normal location in the collection.
  • Professor personal copies are returned to the professor, donated to the library or discarded (per the instructions professors give on their reserve request form).
  • If a professor wishes for their items to be placed on reserve again for a subsequent semester, they must notify reserves staff by phone, email, or in person before the end of the current semester.



How to Find Reserve Items in the Library Catalog

All class reserves are entered into the library catalog PrattCat and can be searched by Instructor Name or Course Name and Number.

  • Go to the Library catalog PrattCat
  • Select the “reserves” tab
  • Search by instructor and/or course name
  • Click on course listing

For books:

  • Write down the book’s call #
  • Bring call # to the circulation desk
  • Check out book for 2-hour in-library use
  • You can check out 2 reserve items at a time
  • Reserve books cannot leave the library

For e-reserves:

  • Click on link listing of item to open the pdf of item
  • From off-campus type in your Pratt OneKey username and password to access item



Copyright Guidelines Summary

  • Books: only one (1) chapter from a book may be placed on e-reserve unless the instructor received the copyright holder’s written permission to place more chapters on e-reserve prior to submitting materials to Reserve. This applies to edited collections of readings and essays because each reading is considered a chapter.
  • Journals: only one (1) article from an issue of one journal may be placed on reserve unless the instructor received the copyright holder’s written permission to place more than one article on e-reserve before submitting materials to Reserve.
  • US Government Publications: Most government publications are in the public domain, i.e., they are not copyrighted, allowing unlimited use and reproduction.
  • Consumables: These materials are not appropriate for reserve. Consumables include workbooks, exercises, standardized tests and test booklets, answer sheets, etc.
  • Course packs: Course packs will not be placed on reserve because they violate fair use tenets.
  • Publishers’ review copies: These are given to faculty for personal use only and cannot be used for reserve.
  • Student Papers: are covered by copyright. To put a student’s paper on reserve they will need to fill out the copyright permission form (also available at the circulation desks) and attach it to the paper.



Contacts for Course Reserves


Brooklyn campus

Main Reserve Email Address:

Josephine Rosario
Circulation Supervisor
Tel: (718) 687-5730


Manhattan Campus

Main Reserve Email Address:

Jean Hines
Coordinator of Information Services
Tel: (212) 647-7547


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